Selecting an Ideal Venue for an Ecological Society Conference

If you are involved in organizing an ecological society conference, one of the key decisions you will have to make is as to the venue. You have to select the most ideal venue for the conference. Otherwise if you select a less-than-ideal venue for the ecological society conference, it could affect the attendance negatively. You could end up with fewer people attending the conference than would have been the case if the conference was held in a better venue.

The venue you select for the ecological society conference has to be one that is conveniently accessible. Ideally, the attendees shouldn’t have to travel very long distances to get to the conference venue.

Further, the venue you select for the ecological society conference has to be big enough to accommodate all the attendees.

You also need to pay attention to the cost factor, when selecting a venue for the ecological society conference. If, for instance, you are hiring the venue using the ecological society member subscriptions, you need to ensure that you don’t spend too much money on it – otherwise the members may blame you.

At yet another level, you may need to pay attention to the ‘classiness’ of the venue. You see, if you hold an ecological society conference at a ‘seedy’ venue, some of the targeted attendees may shun it. Conversely, if you hold the ecological society conference at a venue that is perceived as being too ‘classy’, that too could affect attendance negatively. Some of the targeted attendees may develop fear that the ‘classy’ venue is too expensive — or rather that the foods, drinks and accommodation at the venue are beyond their means. That could result in a less-than-ideal attendance. Remember, not all the attendees will be well-paid ecology experts. Some will be folks who studied ecology at college, but failed to secure jobs. Yet they still want to keep abreast with the happenings in the field and to network. So you could actually be looking at a fellow who, in spite of having an ecology degree, works as a salesman at UPS. So that would be someone who has to go to the UPS HR website, at www.upsers.com, and undertake the rather lengthy and painstaking UPSers registration process, in order to get a paycheck. Naturally, such a person would be very cost-conscious. And if you hold the ecological society conference at a venue that is too classy (and where food, drinks and accommodation are bound to be too costly), chances are that he wouldn’t be in a position to attend.

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